Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.


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Human Resource Software for Retail and Hospitality

Our human resource software, Staff Files, is used by retail and hospitality companies, including stores, gas stations, restaurants, hotels and casinos.

Human Resource Software Benefits 
Customer Reviews 
Video Testimonials
Customer List


Human Resource Software Benefits

Our human resource software allows you to:

  • Improve data management
  • Remember important dates and deadlines
  • Manage time-off accruals
  • Track training and certifications
  • Record Warnings and accedents
  • Evaluate employee performance
  • Save time

Improve data managementImprove data management

Keep all employee information in one place with Staff Files! Collect general contact data, wage rates, benefit enrollment, time off accruals, training, performance review and information important to your business in customizable fields. All your human resource records can be stored in this virtual file cabinet with easy-to-use navigation tabs. 


Remember important dates and deadlinesRemember important dates and deadlines

Stay informed of important dates and details, such as birthdays, certification expirations, and I-9 renewals by creating repeating reminders that appear in a pop up when you open Staff Files. Automatically remind yourself of specific dates for individual employees, such as performance evaluations and training seminars.



Manage time-off accrualsManage time-off accruals

Easily track time off in the Accrual tab.  Set up and enroll employees in Auto Accrual Policies to allow auto calculations for vacation, sick, and holiday time.  Time away from work is manually deducted from the accrual totals.



Track training and certificationsTrack training and certifications

Enter type of training or certification, agency providing the training or certification, hours completed, costs incurred, and more in the Training tab.  Use the Effective and Expiration Date fields to set automated reminders for future certification renewals.



Record warnings and accidentsRecord warnings and accidents

Record warnings and accidents Keep a thorough log of disciplinary issues, on-the-job accidents, and any other workplace occurrences in the Incidents tab. Record the date, type of incident, a title (such as Verbal Warning #1), and notes detailing the situation.



Evaluate employee performanceEvaluate employee performance

Complete thorough performance evaluations by scoring employees on the evaluation categories you select or define and add comments for each category.  The total score and average are automatically calculated after entering each category score.



Save time with HR reportsSave time

Reduce time spent digging through paper files or updating individual spreadsheets and forms by keeping all human resource records in one place!  Standard reports are only a click away and writing letters to employees is easy with our Custom Letters.






Retail and Hospitality Customer Reviews

“I recommend Staff Files for every small and midsize company. It lets us maintain employee information at our fingertips. Before Staff Files we didn’t have a human resource application to track employee information. We researched other HR software programs, but they exceeded the cost of Staff Files. We’re pleased with its functionality for the price. It was very easy to learn. Creating new fields and defining my own was easy to do. Plus, the reports in Staff Files save us so much time. Staff Files makes my job easier because it incorporates reminders as well as maintains a history of events for each employee.”
Louis Albero | B & B Pool and Spa Center, Spring Valley, NY

“Before we purchased Staff Files we used Excel spreadsheets. I researched MANY products. The only program I found I liked as much as Staff Files was $23,000! Staff Files was so easy to learn and it was really great that I was able to include what was important to our company operations. One of the best things about it is we have 200 employees who “think” we remember when their birthdays are. I love it—could not be happier!”
Katrina La Favers | Furniture Liquidators, Fairdale, KY

“I used to manage my employees through memory and sticky notes. Now Staff Files keeps me organized and remembers everything for me. I can be confident my records are accurate and consistent. Staff Files is incredibly easy to use and has features I never realized I needed, but now take advantage of. I liked the product so much that I ordered Visual Staff Scheduler PRO too.”
Phil Canter | Photo Express Digital Pro Lab, San Antonio, TX

“We didn't have an HRIS system and really needed one.  Staff Files is affordable and not to complex.  It’s just what we need for a medium-sized company right now.”
Amy Ners | WPI Cellular, DesPlaines, IL


Retail and Hospitality Video Testimonials

Oxford, AL - The director of human resources at this restaurant franchise company was surprised that such inexpensive HR software could be so helpful managing electronic personnel files.

Somersworth, NH - This screenprint and embroidery business is more productive because it uses Staff Files to keep all their employee information in one spot.


Retail and Hospitality Customer List

A&V Lopez Supermarkets Inc
Ace Hardware
American Computer Solutions LLC
Americas Matress & Furniture
Amsterdam Printing
Andrew Jergens Company
BB Tile
Beehive Foods
Bob's Discount
Bravo Enterprises Limited
Brigido's Fresh Market
Cabela's Inc.
Cartridge World North America
Cherub Enterprises
CiF Furniture Ltd
Colonial Photo & Hobby Inc
Colorado Hardware Inc
Convenience Store Automation
Countryside Rentals, Inc.
Dakota Food Equipment
D'Berg LLC DBA Ashley Furniture Store
Desoto Drug Store
Ditto Sales Inc
Dowling Ford Inc
Dunkin Donuts
East Tulsa Dodge
East West Enterprises
Essex Crane Rental
ETON America LLC
Fire Safety, Inc.
Flynns Tire Group
Franco's Fine Clothiers Inc
Freeman Family Enterprises
Gem Land Company
GEM Shopping Network
Giles Market
Goddard Catering Group
Harley-Davidson of WV
Haskells Prescription Shop
Home Lumber
Joe's Pawn Shop
Kruegers True Value
Lausmann Lumber
Maat Parfumerie-Drogiisterji
MacDonald Supply Inc
Macnab Auto Sales
Magomet IGA


MC Machinery Systems Inc
McCabes Quality Foods
Michael Angelo's Pizza
MotoSport Motorcycles
Neema Clothing
New Balance - Raleigh
North Brunswick Ace Hardware
North Coast Subaru
Omak Ace Hardware
Paul's Supermarket
Pearle Vision, Aljo Optic Ltd
Pet Depot
Photo Express
Picklesimer & Limbaugh Ford
Pinnacle Marketing LLC
PM Amusements
Raab Sales Inc
Recker & Boerger Inc
Roman Jewelers
Service Furniture
Shop-N-Go Inc
Slumberland Furntiure
Soukup True Value Hardware
Southern Possessions Inc
Spirits Liquor Marts
Spitzie's Motor Cylce Center Inc
Stephens Bakery
Stolz Northwest Inc
Stups Auto Center 
SW Convenience Stores
Thaddeus Coats
The Chimney Sweep FP Shop
The Costume Shoppe
The Oil Changer
The Peanut Patch Inc
The Vitamin Shoppe Ind.
Total Parts Plus
Towne & Country
TR Trading Company
T-Shirts of Florida Inc
Uftring Auto Group
Unique Store Fixtures Lt
Van's Harley Davidson
Vinyard Farm & Home Supply Inc
Western Seafood Co
Wildwood Theatres
Williams & Williams
Williams Lumber
Windshield Pros