Store Employee Information in One Place
Store personnel and employment information including name, address, home, work, Fax and cell phone numbers, hire date, social security number, EEO data, W-4 status, I-9 renewal date, and much more. Staff Files Pro also works with QuickBooks® and Microsoft Small Business Accounting®, so you can easily import employee data with the click of a button.

 

Calculate Time-Off Accruals
Staff Files Pro can automatically calculate time-off accruals based on your business time-off policies. The auto accrual policy wizard makes it easy to create accrual policies that will automatically add time to employee accrual accounts based on the answers you provide in the step-by-step wizard. Auto accrual accounts can be set up to calculate vacation time, sick time, holiday time, or any other time accruals you wish to define.

 

Track Employee History
Record wage history, training and certification, and performance evaluations for a comprehensive personnel file. Scan paper copies of documents you want to store and display in Staff Files Pro like passports, applications, resumes, etc., or link to saved documents or images on your PC. The User tab is a collection of 20 user-defined text, calendar and checkbox fields, ready for you to customize! In addition, you can use the Notes tab to store unlimited notes for each employee – information regarding dependents, warnings, education, awards, and more.

 

Set Reminders for Important Dates
Deadlines and important dates are common in all businesses. Staff Files Pro is capable of universal reminder settings for your entire staff, as well as setting specific reminders for an individual employee. Set reminders for all employees by defining reminder settings for anniversaries, benefit eligibility, birthdays, I-9 renewals, performance reviews, and training and certification. In an employee’s Reminders tab, add special dates and events just for them. Never miss a deadline or important date with Staff Files Pro reminders!

 

Safeguard Confidential Personnel Information
Security settings in Staff Files Pro allow you to restrict access to one or more tabs or departments or any combination of the two. Database passwords and read-only or data entry rights allow you to take security to the level you need.

 

Create Reports to Retreive Personnel Data
Staff Files Pro has 23 reports that correspond to employee information already entered in the program. Print professional-looking reports for individual employees, or a full staff report. Preview reports by department, location, position, seniority, or by any group of employees. Save, print or e-mail any of the reports and templates with just one click. You can also convert documents to PDF or RTF files for easy electronic storage and distribution.

 

Generate Letters and Mailing Labels
Create your own letter templates or use the 34 human resource letter templates already included in Staff Files Pro. The Publish Letter feature merges the employee information with the letter templates to save you time and to communicate with your employees’ faster. Printing mailing labels is just as easy with ready-to-use Avery template settings.

 

Publish HR Documents
Six employee handbooks and more than 130 office policies, 75 job descriptions, 50 HR forms, and a library of ready-to-print IRS forms and U.S. Department of Labor posters gives a large array of options for your human resource management and documentation needs. All HR materials are pre-written and available as easy-to-use Microsoft® Word templates. Company name, address and logo are automatically applied to each published document providing a consistent look to all of your company’s documents. Simply chose the template important to you, publish it with your company information and then edit, if necessary, according to your business’ needs.