Staff Files HR software
Staff Files is the easy and affordable way to manage employee information. This PC-based personnel software tracks, retrieves and secures benefit information, vacation and time-off accruals, training, wage rates, performance evaluations, disciplinary warnings, and much more. Staff Files includes pre-written HR letters and professional reports to export into PDF, Word or Excel for one-click print or e-mail distribution. Download a free demo of Staff Files human resources solution to see how easy it can be managing your HR information.
Keep your employee information organized
Staff Files‘ user-friendly interface consists of 13 "quick-tabs" that are designed to look like paper file folders, so even those who are inexperienced with computers will find it easy to learn and use. All your employee records are stored electronically and organized in one place. Staff Files adds value for small businesses that don’t have or cannot afford a high-end HRIS.
“Staff Files provides one location for data storage of all employee information. This makes it easy to track employees and, most importantly, it makes it easy to put together information for evaluations.” Brian Jarvis | Town of Chester Police, Chester, NY
Save time finding your employees’ information
If you’re still digging through file cabinets, organizing information to put into a report, then you are going to love the built-in reports in Staff Files! Flexible reporting with print and email options let you retrieve information from Staff Files in easy-to-read formats. The digital personnel files are readily available and you’ll be able to view reports within seconds.
Use filters and sorts to easily find the data you are looking for when you want to research or update an electronic human resource record. You’ll have all the information quickly and at your fingertips.
“Prior to using Staff Files our employee information was maintained in separate files and in our accounting software, which was not sufficient! Staff Files is easy to use and learn; it makes my job easier by compiling all the employee information we have into one program, plus it saves us time.” Melanie Jones | STEMIC Enterprises, Inc., Fort Myers, FL
Remember important dates and deadlines
Staff Files’ built-in reminder system helps you stay up-to-date and ensures you won’t miss important dates and deadlines. It alerts you to benefit eligibility dates, certification expirations, training start dates, performance review due dates, I-9 renewals, birthdays, anniversaries, and your own unique reminders from the five custom date fields in the User tab. In addition to the general reminders for all active employees, you can also add employee-specific reminders in the Reminders tab.
“We love Staff Files! This HR software is capable of conquering the beast. We can now set up all the tracking of training required in our childcare industry. I’m very thankful Staff Files has the reminders to alert us when training is expiring and needs to be renewed. And, thanks for your continued tips and communication.” Patricia Zindler, Executive Director | Orlando Day Nursery Association, Inc., Orlando, FL
Save physical storage space
Eliminate the mess of disorganized paper files, Post-it notes, and multiple spreadsheets with this HR software. Use Staff Files’ quick-tab navigation to store the personnel files for your business in one location. For example, Staff Files can automatically calculate your time-off accruals for you, so you don’t have to set up separate tracking spreadsheets. Simply create your vacation, sick time, PTO, or other type of accrual policy, enroll the employee(s) in that policy, and let Staff Files do the work for you.
Using this technology you can create a regular back-up of the database file for disaster planning efforts, so you won’t have to worry about paper files being damaged or destroyed. You’ll also eliminate the problem of having too many documents in too many places. You’ll reduce redundant entries and increase efficiencies by having all the data standardized in Staff Files.
“Any information I need for the staff members in our office is just a click away now, instead of having to dig through paper files to find it!” Ruby White| West Virginia Dept. of Health & Human Resources, Charleston, WV
Share information with managers and employees
The human resource data is stored in an underlying Microsoft Access database. In the case of a multi-user license, you would place that database file on your server. Each computer that is licensed would have the Staff Files application installed on it and would point to the shared database file on your server. That way each user can access the same information at the same time.
Set passwords to safeguard your workforce&quo;s confidential data. You can manage security by tab (type of information) and/or department, so managers only access information you want them to see.
Improve communication with workers by emailing reminders of important dates and deadlines and easily using employee letters, populating them with information from Staff Files.
“I love Staff Files! It is a compilation of so much data that we can make available on an access level to our managers. We use the General, Emergency, Wages, and Benefits tabs the most. We also use the reports and PTO accruals.” Stephanie Dahl, Vice President of Operations | ECA Marketing Inc., Eden Prairie, MN
