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Email Personal Calendars to Your Staff with Scheduling Software

Posted by Brandy on November 5, 2012

Visual Staff Scheduler (VSS) gives you the ability to email or print customized individual schedules. You can quickly view a Monthly Calendar or 1 to 42 Day schedule for your staff using this easy-to-use employee scheduling software

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To Prepare a Personal Monthly Calendar:

  1. Click on the Reports menu and select Personal Schedules.
  2. Choose Monthly Calendar from the Personal Schedules list. VSS displays the Personal Monthly Calendar window.
  3. In the Names list box, select the names of the employees you want to print a Monthly Calendar. For each name you select, a Monthly Calendar will be displayed – each on its own page.
  4. In the Month to Print dropdown list choose the month you would like to display on the report.
  5. In the Contents box, select all items you want to appear on the report.
  6. In the Options box, check the Start Calendar on Sunday box if you want the calendar to start a Sunday.
  7. Click on the Preview or Print button to run the report.
  8. From the Preview window, you can choose to email the Monthly Calendars directly to your employees.

To Prepare a Weekly or Six-week Calendar:

  1. Click on the Reports menu and select Personal Schedules.
  2. Select 1 to 42 Days from the Personal Schedules menu. VSS displays the personal 1 to 42 Day schedule window.
  3. In the Names list box, select the names of the employees you want to print a schedule. Schedules will be printed on individual pages for each name you select.
  4. In the Start Date box, use the calendar to choose the date you want the calendar to begin.
  5. Enter the total Number of Days you want to have displayed, such as 1 to 42 days.
  6. In the Contents box, select all items you want to appear on the report.
  7. Click on the Preview or Print button to run the report.
  8. From the Preview window, you can choose to email Personal Schedules directly to your employees.

Watch the video to see how fast it can be to email Personal Calendars to all of your staff members when you use employee scheduling software.

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