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Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.

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Replace Paper Folders with Electronic Filing System

Posted by Brandy on April 23, 2012

Happy Earth Day! Are you searching for a way to protect your personnel records and the environment at the same time? If so, the answer is simple. Start keeping employee information organized with HR software. It’s an easy step that will help you replace disorganized paper folders in physical file cabinets, as well as several spreadsheets, with an electronic filing system.

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Keeping employee information in filing cabinets takes precious storage and office space. Watch this video to see how HR software you can store and display electronic images of important documents and photos for quick access.

Keep Historical Personnel Records

If you’re storing specialized paper forms, you know it can take a lot of valuable time sifting through the paper files to review historical records. In Staff Files, you can enter current and historical wage rates and employee benefit enrollments, plus track time-off accruals, such as vacation and sick time, for each employee. Conduct performance evaluations and document employee training all in one organized location. When it comes time to update records or review an employee’s history, you have all the information right at your fingertips.

Remember Important Dates

With your hectic schedule it’s easy to miss important dates, especially using desk calendars and Post-it notes scattered throughout your office. Staff Files’ built-in reminder system helps you plan for upcoming events and deadlines.

Retrieve Personnel Information Quickly

It’s time-consuming to sift through paper folders when researching employee files. Plus, you aren’t able to get comprehensive reports. Flexible reporting options let you retrieve information in easy-to-read formats and you can email them as a PDF with a click of the mouse.

Safeguard Employee Data

Are you worried prying eyes can access filing cabinets and make copies of confidential documents, putting your business at risk? Safeguard employee data and prevent potential lawsuits. To ensure privacy, set a multi-level password structure, so others only access the information you want them to see.

Now that you know how our human resource software can improve the management of your employee information, take the next step and buy Staff Files today! Order online, mail or fax an order form or call us at 1-800-874-8801. 

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