Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.


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Make the Move to Electronic Personnel Files

Posted by Brandy on October 16, 2013

Changing business practices can be overwhelming. Sometimes change can seem so daunting that it dissuades people from moving forward. However, handling lots of paper employee records can be just as overwhelming as the idea of implementing new HR technology. Many small business owners and HR managers have found HR software useful in managing electronic personnel files.


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There are a handful of things to consider when evaluating HR software, including:

  • Benefits and Functionality
  • Implementation
  • Training
  • Price

Benefits and Functionality

How will this help our organization? What type of information will we store in this human resources software? Who will use it? Where will our confidential employee information be securely stored? When will we see a positive ROI from this investment? These are all questions a prudent small business owner or president will want answers to prior to moving forward with any new HR technology.

Just read through some of our customer reviews to learn how Staff Files has helped businesses just like yours manage vacation and sick time, keep HR information together in one place, retrieve personnel information quickly, manage training and certification/license records, and much more.


Many people have either experienced or heard horror stories about software implementations that take anywhere from six weeks to six months to complete. During that time they may even have to run parallel systems that would cause their employees to do the same work twice. And, sometimes new hardware needs to be purchased in order for the new software to work. There’s no wonder why people get scared by the idea of implementing new HR software.

With Staff Files the actual software installation takes less than five minutes!  A simple import from a spreadsheet will bring in basic contact information for all employees to eliminate some of the data entry. And, the system requirements are minimal.

System Requirements

  • Microsoft Windows 2000/NT/Me/XP/Vista/Windows 7/Windows 8
  • Microsoft Word 2000 or higher
  • Adobe Reader 6.0 or higher
  • Any printer and mouse supported by Windows 2000 or higher
  • CD-ROM drive (if ordering a CD)


In order to get the most out of your new purchase, your employees will need to use it to its fullest potential. Staff Files is very intuitive - even for those who are not very computer savvy. Plus, we have a Quick Start Guide specifically designed for new users and how-to videos that are easy to follow and allow your managers to learn at their own pace. You can find these learning resources on our Training web page.


The price tag may be the deal breaker when deciding whether or not to move forward with new human resources software. Staff Files is very affordable for small businesses and starts at only $295 for a single-user license; additional licenses cost $100 each.

Even though it can seem overwhelming to start a new project, such as a software implementation, it’s often worthwhile for both employees and the business. After going through a thorough evaluation, if you feel the HR software would be beneficial, easy to implement and use, and affordable to buy, then it’s time to make the move to electronic personnel files.


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