Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.


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Human Resource Software for Services

Our human resource software, Staff Files, is used by businesses in the service industry, including accounting, advertising, consulting, financial services, legal, and publishing companies.

Human Resource Software Benefits
Customer Reviews 
Case Study
Customer List


Human Resource Software Benefits

Our human resource software allows you to:

  • Improve data management
  • Remember important dates and deadlines
  • Manage time-off accruals
  • Track training and certifications
  • Record Warnings and accedents
  • Evaluate employee performance
  • Save time

Improve data managementImprove data management

Keep all employee information in one place with Staff Files! Collect general contact data, wage rates, benefit enrollment, time off accruals, training, performance review and information important to your business in customizable fields. All your human resource records can be stored in this virtual file cabinet with easy-to-use navigation tabs. 


Remember important dates and deadlinesRemember important dates and deadlines

Stay informed of important dates and details, such as birthdays, certification expirations, and I-9 renewals by creating repeating reminders that appear in a pop up when you open Staff Files. Automatically remind yourself of specific dates for individual employees, such as performance evaluations and training seminars.



Manage time-off accrualsManage time-off accruals

Easily track time off in the Accrual tab.  Set up and enroll employees in Auto Accrual Policies to allow auto calculations for vacation, sick, and holiday time.  Time away from work is manually deducted from the accrual totals.



Track training and certificationsTrack training and certifications

Enter type of training or certification, agency providing the training or certification, hours completed, costs incurred, and more in the Training tab.  Use the Effective and Expiration Date fields to set automated reminders for future certification renewals.



Record warnings and accidentsRecord warnings and accidents

Record warnings and accidents Keep a thorough log of disciplinary issues, on-the-job accidents, and any other workplace occurrences in the Incidents tab. Record the date, type of incident, a title (such as Verbal Warning #1), and notes detailing the situation.



Evaluate employee performanceEvaluate employee performance

Complete thorough performance evaluations by scoring employees on the evaluation categories you select or define and add comments for each category.  The total score and average are automatically calculated after entering each category score.



Save time with HR reportsSave time

Reduce time spent digging through paper files or updating individual spreadsheets and forms by keeping all human resource records in one place!  Standard reports are only a click away and writing letters to employees is easy with our Custom Letters.






Services Customer Reviews

“We have several branches and corporate teams within our organizational structure.  Staff Files helps us maintain all of the data for all of the employees based on location and team.” 
John Thorius | Intellichoice Mortgage Services LLC, Phoenix, AZ

“Staff Files makes organizing personnel information a breeze. Now all employee information is in one easy-to-access place.”
Brad Dahl | University Press, Inc., Fargo, ND

“Staff Files has made my job easier by leaps and bounds. Prior to using Staff Files, all our employee hiring information, licensing and training records were handled on paper or through multiple spreadsheets.  Now Staff Files lets us easily track when employees complete licensing renewals and mandatory training. We also use it to identify which employees are qualified for certain jobs, something especially helpful when scheduling them.

The biggest plus to using Staff Files has been the ability to quickly look up necessary information without consulting an oft-times inaccurate, outdated paper trail.  I use and recommend Staff Files for anyone attempting to look after a department of over 30+ officers.  The ease with which I can generate reports of employee phone numbers, emergency contact lists, vacation and sick time accruals, can truly be appreciated by any manager.

In this business, knowledge is power. Staff Files allows me to stay in touch with my personnel and better maintain a challenging 24x7x365 mission with ever-changing information.

Anyone who tries Staff Files will arrive at the conclusion that it is simply an unbeatable value compared to other industry applications that offer only partial pieces of what Staff Files delivers. Every organization can benefit from Staff Files.”
Patrick Raymond | Union Station Kansas City, Inc., Kansas City, MO


Services Case Study

Cornerstone Mortgage Uses Staff Files to Track Time Off
San Diego, CA - Staff Files has helped the Accounting and Operations Managers at Cornerstone Mortgage track time off.

Fire Protection and Security Systems Company Improves Efficiency with Staff Files
Venice, FL - It gives them digital access to all employee documents, makes their time-off accrual records much more accurate, and helps them avoid missed deadlines for certifications, licenses, and benefit eligibility. 


Services Customer List


Alexander W. Cruden & Co., CPA
Apra & Associates
Bille J. Allred CPA
Bucheri McCarty & Metz
C & P Accounting Services
H & A Accounting
JB Brown & Co
McBension Resources
MCO Financial MGMT
MGM Accounting & Consulting
Miller McNeish Breedlove & Hearn PA
Milligan & Company LLC
Quick Cash Management
Ramos Tax
Tax Resources Inc
The Titus Group
Watkins Ward & Stafford
Zefram LLC


Aspen Events
Direct Marketing Solutions
Fleming Creative Group
Hammer Communications, Inc.
Infinite Mind
Phase One Communication
Studio One East

Bank/Financial Services 

Advanced Home Loans
Alliance Financial LLC
Anchor Loans
Ashford Finance LLC
Bonneville Mortgage Company
Cal-Bay Mortgage
Capital Financial Associates
Central Macomb Community Credit Union
Collectors Training Institute
East Idaho Credit Union
First Federal Mortgage Bankers Inc
First National Bank USA
Flagship Mortgage Corp
Gallagher Financial Systems
Innovative Mortgage Solutions LLC
Intellichoice Mortgage Services LLC
Labette Bank
NationsChoice Mortgage
Ozark Bank
Pacific Northwest Mortgage LLC
Sawyer Savings Bank


Beckerle Consultants
Convergence Technology Consulting
Don Stoughton & Assoc.
EM Asphalt
Global Cynex
Imaging Partners Inc.
Independent Fiduciary Services
Iteration 2
J D Rice Consultants Inc
JTR Consulting
M.A. Polce Consulting Inc. 
Mediasouth Computer Supplies, Inc.
Orinux Ltd
Peart-Hannon Consulting
RJG Consultanting LLC
Salon Moulin Rouge
Six Sigma Academy International, LLC
Southworth Consultants Limited
Statking Consulting Inc. 
TBG Consulting
Unified Consultants Group Inc
Verinon Technology Solutions Ltd


Allen, Choi, & Do, LLP
Black Rock City LLC
DeBee & Gilchrist
Dickson & Hasenbalg
Fulton County District Attorney
Geoffrey H Hopper Law Offices
Inman & Fernandez PA
Jacobsen Sobo Messelle
Law Offices of James Farrin
Law Offices of William A. Snid
Legal Futures Japan K K
Lord & Whip PA
Miller & Co LLP
Nicastro Piscopo Ogrin Attorneys At Law
Rusin Maciorowski & Friedman Ltd
Schuckit & Associates
Shapiro Sher Guinot Sandler
St. Louis West, Inc.
The Hegner Law Firm
The Wexler Firm
Wenthur Law Group LLP
Westmont Associates
Wilber Law Firm PC


3D Printing Inc
Allworth Press
Bottomline Ink
Caskey Printing Inc
Financial Printing Resource
Western Blue Print Co LLC
Access Intelligence LLC
Chesapeake Publishing
Code Publishing Co
Cox Matthews and Associates
Dosh Software Ltd
Human Concepts, LLC
Leap Year Publishing
McClatchy Interactive
Newsday Inc
Our State Magazine
Philadelphia Newspapers Inc
Schneps Publication
Thoroughbred Times
Xtreme Publishing Group Inc


Center Stage Salon Spa & Tanning
Cincy Clips Inc
Colours Salon
Cosmetics Laboratories Pte Ltd
Diversity Hair Studio
European Day Spa
Hopfenspergers' Hair Design
Shear Extacy
Mindy Cosmetics, Inc. 


Access Electric Inc
Board of Public Utilities
Carolina Energy
Chico Electric
City of Pasadena Water & Power
Con Edison-Brooklyn
Con Edison-New York
Deseret Generation & Trans
Eastern Oil Company
Etheridge Oil Co Inc
Fortino Electric
Frost Oil Company Inc
Gambi Disposal Of Arizona Inc
Hernando County Utilities
HMW Special Utility District
Inland Power & Light Co
Limestone Water & Sewer Authority
M&H Energy Services
Owen Electric Cooperative
Red River Electric
Urban Electric