Human Resources Software

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HR technology that meets your needs

With two different human resource systems to choose from, you are sure to find the one that best suits you and your company’s needs. Compare Staff Files and Staff Files Pro to find the right edition for you.

	Staff Files Buy from $295	Staff Files Pro Buy from $495
Store employee information in one place
Number of employees	Unlimited	Unlimited
Maintain general & employee contact info
Track wages & performance reviews
Keep benefit enrollment information
Calculate time-off accruals & record absences
Record training & certifications
Log details of disciplinary warnings & accidents
Publish letters
Create mailing labels
Number of built-in reports & checklists	35	35
Build custom report
Allows password protection
Set custom security levels
Number of user-defined fields	20	20
Import from QuickBooks®
Import from Microsoft Small Business Accounting®
Import from a text file
Sort the order employee names appear
Filter employee records
Multi-user version with concurrent access
Customize office policy samples
Create an employee handbook
Write job descriptions
Use HR forms & checklists
Print IRS forms & U.S. Department of Labor posters
Monitor changes to personnel files with an audit trail

Staff Files Pro human resource information system

Save time managing your employee files and creating your HR documents. Over 10,000 users utilize our easy-to-use and flexible human resource information system (HRIS). We are so confident it will work for you, we offer a 90-day, unconditional, money-back guarantee. So go ahead and see how Staff Files Pro will help you and your business!

Staff Files Pro includes an HR documents tool and an audit trail

Staff Files Pro includes all the features and benefits of Staff Files, plus an HR Documents tool that contains hundreds of templates with pre-written text, which makes creating your human resource materials much easier and faster than writing them from scratch! And, the Staff Files Pro edition also contains an Audit Trail to view which employee files have been changed, when, and by whom. Keep a log of changes in the Audit Trail for up to two years. Start organizing employee records and creating HR documents today with this easy-to-use HR technology.

Personnel software with an abundant amount of HR documents

Quickly create human resource documents with the use of a comprehensive collection of templates. These professional HR materials will prepare you for every situation and help to foster a fair and organized workplace. Here are examples of what you’ll find in Staff Files Pro’s human resource information system (HRIS):

Office Policies

Use the pre-written office policies as is or customize them to your business needs. The company policies found in Staff Files Pro encompass employment policies, employment status and records, employee benefits, payroll, workplace guidelines, and e-policies. Sample policies include:

• time-off policies
• sexual harassment policies
• email and internet policies
• and much more

 

 

 

 

Employee Handbooks

Giving employees access to a thorough employee handbook helps to eliminate excessive policy-related questions. Choose from four different versions of employee handbook templates:

• brief office policy manual
• comprehensive office policy manual
• e-policy manual
• nonprofit board member manual

 

 

 

 

 

 

 

 

Job Descriptions

Job descriptions samples make preparing job descriptions for your business fast and easy! Over 75 job description templates are available in six categories: accounting and finance, administration, facilities, human resources, marketing and sales, and operations. Job descriptions templates are available for:

• Accountant
• Administrative Secretary
• Customer Service Supervisor
• and much more

 

 

 

 

 

 

 

 

HR Forms and Checklists

HR forms and checklists help to prepare you for any HR occasion! For example, HR forms include:

• job application, interview rating guide, and an orientation checklist for new employee hiring and onboarding
• harassment investigation guide and procedures, drug and alcohol release form and an employee accident report to help prepare you for unexpected incidents
• Cobra forms and an exit interview guide for employees leaving the company
• and much more

 

 

 

 

 

 

IRS Forms and OPM Posters

Easily locate and print IRS forms for an employees’ first day of work and print U.S. Department of Labor posters to post for all employees to see. IRS forms and OPM posters built into Staff Files Pro include:

• I-9 form
• W-4 form
• USERRA poster
• and much more

 

 

 

 

Staff Files Pro prepares you for any question about your employee files

Sometimes employees ask how much vacation time they have left and sometimes they ask how much vacation time they can accrue, in general. You can answer both questions with Staff Files Pro! Time-off accruals are calculated and kept in the Accruals tab while the vacation policy is stored within the HR Documents tool. Benefits, disciplinary issues, job performance, and salary increases are all examples of how Staff Files Pro creates the supporting policies and procedures to guide your employees and allows you to easily record each employee’s human resources information.

Staff Files Pro covers broad range of HR topics

The company policies found in Staff Files Pro encompass employment policies, employment status and records, employee benefits, payroll, workplace guidelines, and e-policies. They span from basic time-off policies to sensitive sexual harassment policies to modern email and internet policies. The job descriptions are categorized by accounting and finance, administration, facilities, human resources, marketing and sales, and operations. The HR forms include a job application, interview rating guide, and an orientation checklist for new employee onboarding; harassment investigation guide and procedures, drug and alcohol release form and an employee accident report to help prepare you for unexpected incidents; COBRA forms and an exit interview guide for employees leaving the company, and much more.

Proven and affordable HRIS

Over 10,000 users like you rely on Staff Files as their primary human resource system every day to make sure their employee information is organized, protected, and at their fingertips. Start using this complete HRIS to store, track, retrieve, and secure your confidential employee files, as well as create your human resource documents. 

 

System Requirements

• Microsoft Windows 2000/NT/Me/XP/Vista/Windows 7/Windows 8/Windows 10
• Microsoft Word 2000 or higher
• Adobe Reader 6.0 or higher
• Any printer and mouse supported by Windows 2000 or higher
• CD-ROM drive (if ordering a CD)
• Importing from QuickBooks requires QuickBooks Pro, Premier or Enterprise 2003 or later editions