Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.


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Human Resource Software for Non-Profits

Our human resource software, Staff Files, is used by many not-for-profit organizations, including churches and other religious organizations, charities, volunteer and philanthropic groups.

Human Resource Software Benefits
Customer Reviews
Video Testimonials
Case Studies
Customer List

Human Resource Software Benefits

Our human resource software allows you to:

  • Improve data management
  • Remember important dates and deadlines
  • Manage time-off accruals
  • Track training and certifications
  • Record warnings and accidents
  • Evaluate employee performance
  • Save time

Improve data managementImprove data management

Keep all employee information in one place with Staff Files! Collect general contact data, wage rates, benefit enrollment, time off accruals, training, performance review and information important to your business in customizable fields. All your human resource records can be stored in this virtual file cabinet with easy-to-use navigation tabs.


Remember important dates and deadlines

Remember important dates and deadlines

Stay informed of important dates and details, such as birthdays, certification expirations, and I-9 renewals by creating repeating reminders that appear in a pop up when you open Staff Files. Automatically remind yourself of specific dates for individual employees, such as performance evaluations and training seminars.



Manage time-off accrualsManage time-off accruals

Easily track time off in the Accrual tab.  Set up and enroll employees in Auto Accrual Policies to allow auto calculations for vacation, sick, and holiday time.  Time away from work is manually deducted from the accrual totals.



Track training and certificationsTrack training and certifications

Enter type of training or certification, agency providing the training or certification, hours completed, costs incurred, and more in the Training tab.  Use the Effective and Expiration Date fields to set automated reminders for future certification renewals.



Record warnings and accidentsRecord warnings and accidents

Keep a thorough log of disciplinary issues, on-the-job accidents, and any other workplace occurrences in the Incidents tab. Record the date, type of incident, a title (such as Verbal Warning #1), and notes detailing the situation.



Evaluate employee performanceEvaluate employee performance

Complete thorough performance evaluations by scoring employees on the evaluation categories you select or define and add comments for each category.  The total score and average are automatically calculated after entering each category score.



Save time with HR reportsSave time

Reduce time spent digging through paper files or updating individual spreadsheets and forms by keeping all human resource records in one place!  Standard reports are only a click away and writing letters to employees is easy with our Custom Letters.






Non-Profit Customer Reviews

"We are so happy with Staff Files Pro! Once the initial informatino was entered into the system we were up and running. Carla is so happy that she no longer has to hand enter time off for our entire staff. Your assistance has made me know that I can step in when Carla is out with no problems. Please let other non-profits know we love Staff Files Pro!!"
Grace L. Davis, LCSW Executive Director | Hays-Coldwell Council on Alcohol and Drug Abuse, San Marcos, TX 

“Thanks so much! Even though I am fairly new to Staff Files, I already love it. It has saved me a lot of time and streamlined my duties. I am most excited about the Group Training Enrollment. It saves me so much time to be able to enter a training record one time for 75 employees. The biggest benefit is having everything in one place. I no longer have to enter new employee information multiple times in many different documents. My employee information is much more manageable.”
Dawn Gilder, Administrative Assistant | Eagle Valley Childrens Home, Carson City, NV

Staff Files Pro helped me get all my human resource information into one central place, so I knew where it was when I needed it.
Linda Wallenius, Administrator | Eastside Church, Prineville, OR

“Albany ARC uses Staff Files to manage our 300 employees, having previously used different HR software to keep our personnel files updated. Staff Files has proven to be very helpful to our organization, allowing us to easily access, input and update all current and previous employees’ personnel files. What I like most is Staff Files allows me to print several reports as well as filter information to find an individual employee quickly. It’s a tremendous time-saver. I would absolutely recommend Staff Files to other human resource managers.”
Kristi Adams, Human Resources Manager | Albany ARC, Albany, GA

“Having staff in two different countries and eight different locations we have been able to allocate staff numbers and know how many staff are in each location. Their contract and personal details all are available by a click of a button.”
Selinah Amunga, Office Manager | Mines Advisory Group, Nairobi

Non-Profit Video Testimonials

Anchorage, AK - This non-profit organization appreciates having all their employee information in one place.

Non-Profit Case Studies

Social Services Organization Appreciates Reports in Staff Files

Salt Lake City, UT - Now the HR department at DDI VANTAGE can run numerous reports for their own department, the executive director, and their insurance companies.

St. John’s Church and School Manages Accrued Personal Time Off with Staff Files

Chula Vista, CA - The business manager at St. John's can keep a more complete personnel record, in addition to managing time off.

Non-Profit Customer List

Albany ARC
ARC of Fayette County
ARC of Putnam County
Berkeley East Bay Humane Society
Boys & Girls Club of Farmington
Boys & Girls Club of Greater Baton Rouge
Boys & Girls Club of St Lucie
Boys & Girls Clubs - Alaska
Boys & Girls Clubs of Portland
Boys & Girls Clubs of Yellowstone
Cancer Services of Gaston County
Catholic Charities Inc
Cherokee Historical Association
Dentsville Volunteer EMS & Auxiliary Inc
Eagle Valley Childrens Home
Eastside Church
Eastern Hills Bible Church
Greater New Birth Church
Hays-Coldwell Council on Alcohol and Drug Abuse
Hawaii Food Bank
Heifer International
Hope Children's Home
Institute for Wildlife Studies
Jefferson National Parks Association
Life Center North Church
Ludwig Institute for Cancer Research

Mines Advisory Group
Myasthenia Gravis Association of WPA
Nebraska Children and Families Foundation
North Carolina Zoological Society
Ocean Partnership for Children
PASSAGE Family Church
Redwood Covenant Church
Ronald McDonald House Charities of Tampa Bay
Sacramento Food Bank & Family Svcs
Safe Haven Shelter for Battered Women
San Diego Food Bank
Sherman Bible Church
Sisters of Charity of NY
South Abbottsford Church
St Joseph Church
St Louis Society for the Blind
St Luke Catholic Church
Tennessee Voices For Children
Terre Haute Catholic Charities Food Bank
The ARC of the St Johns
United Way of Chittenden County
United Way of Greater New Haven
Visiting Nurse Association of Tulsa
Wetaskiwin District Association for Community Service
Wheeler Avenue Baptist Church
Wilshire Baptist Church
Windsor Volunteer Ambulance Inc