Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.


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Human Resource Software for Healthcare

Staff Files, our human resource software, is used by healthcare facilities, including hospitals, clinics, and nursing homes, to track the contact information, benefits, vacation and sick time, training and certifications, and performance evaluations of nurses, doctors, medical technicians, and support staff.

Human Resource Software Benefits
Customer Reviews 
Video Testimonial
Customer List


Human Resource Software Benefits

Our human resource software allows you to:

  • Improve data management
  • Remember important dates and deadlines
  • Manage time-off accruals
  • Track training and certifications
  • Record Warnings and accedents
  • Evaluate employee performance
  • Save time

Improve data managementImprove data management

Keep all employee information in one place with Staff Files! Collect general contact data, wage rates, benefit enrollment, time off accruals, training, performance review and information important to your business in customizable fields. All your human resource records can be stored in this virtual file cabinet with easy-to-use navigation tabs. 


Remember important dates and deadlinesRemember important dates and deadlines

Stay informed of important dates and details, such as birthdays, certification expirations, and I-9 renewals by creating repeating reminders that appear in a pop up when you open Staff Files. Automatically remind yourself of specific dates for individual employees, such as performance evaluations and training seminars.



Manage time-off accrualsManage time-off accruals

Easily track time off in the Accrual tab.  Set up and enroll employees in Auto Accrual Policies to allow auto calculations for vacation, sick, and holiday time.  Time away from work is manually deducted from the accrual totals.



Track training and certificationsTrack training and certifications

Enter type of training or certification, agency providing the training or certification, hours completed, costs incurred, and more in the Training tab.  Use the Effective and Expiration Date fields to set automated reminders for future certification renewals.



Record warnings and accidentsRecord warnings and accidents

Record warnings and accidents Keep a thorough log of disciplinary issues, on-the-job accidents, and any other workplace occurrences in the Incidents tab. Record the date, type of incident, a title (such as Verbal Warning #1), and notes detailing the situation.



Evaluate employee performanceEvaluate employee performance

Complete thorough performance evaluations by scoring employees on the evaluation categories you select or define and add comments for each category.  The total score and average are automatically calculated after entering each category score.



Save time with HR reportsSave time

Reduce time spent digging through paper files or updating individual spreadsheets and forms by keeping all human resource records in one place!  Standard reports are only a click away and writing letters to employees is easy with our Custom Letters.






Healthcare Customer Reviews

“Staff Files is a simple and easy-to-use HRIS package.  It helps us keep track of lots of data and avoid missing simple deadlines such as license renewal dates.  It’s a very good value in terms of information that is easily tracked.”
Greg Davis | Continental Rehab Hospital, San Diego, CA

“Staff Files is very useful. I use it to track training, evaluations, and general HR information. I suggest Staff Files to anyone.”
Anna VanMeter | Hagyard-Davidson-McGee Hospital, Lexington, KY

“Staff Files is a natural partner to VSS PRO and the power of the individual program is enhanced when they are linked together.”
Robin VanHyning | Islands Convalescent Center, Friday Harbor, WA

“Staff Files is a complete record of our employees without having to shuffle through paper files. It's easy and concise. We are utilizing the entire program and have found it amazing!”
Mary Beth Soto | Main Street Veterinary Hospital, Flower Mound, TX

“Any information I need for the staff members in our office is just a click away now, instead of having to dig through paper files to find it!”
Ruby White | West Virginia Dept. of Health & Human Resources, Charleston, WV

“I use the reminders to keep all the employees with proper training (i.e. CPR, First Aid, etc.) within the time limits imposed by the State.  It reminds me of who is eligible for benefits and deadlines. Staff Files is also helpful in finding out information on past employees.  When I do job references, it is a quick guide on past employees.”
Sheryl Hesse| The Willows at Meadow Branch. Winchester, VA

"It is the only easy-to-use program out there for small companies.  It is affordable and has great tech support.  The auto-accrual feature is awesome!  Reminders are good, too." 
Carmen Eilertson | Zygogen, Atlanta, GA

“Staff Files makes my life easier because now I can update employee records quickly and generate the updated information instantly in reports and lists. It used to be a tedious job. I have a few employees who love to move a lot or change their cell or home phone numbers. Staff Files makes it so easy to update and then print. It couldn’t be easier. If I have any questions I call support and they call me back and speak my language – not computer! My employee information is updated and I can reference all my notes quickly. I document meetings and concerns from our employees, reviews, and write-ups. Plus it’s a good reference when I need to speak with EDD. When an employee terminates, the final notes are written and printed. Even if I’m not in the office our owner can reference information regarding performance, leave, etc. It’s all right there. The price of Staff Files – are you kidding me? What a great deal!”
Patty Schuck | McCormick Enterprises, Inc., Gold River, CA


Healthcare Video Testimonial

Chicago, IL - The administrative team at this orthopedic clinic uses our HR software to manage vaction time and sick days.


Healthcare Customer List

Behavioral Health 

Brown County Mental Health
Colorado Psychiatric Hospital 
Holly Hill Charter Behavioral Health
Lakeside Behavioral Health System
Network For Behavior Change
New York State Office of Mental Health
Season Center for Community Mental Health
Southwest Mental Health Center
Western Missouri Mental Health Center 


Cifelli Chiropractic
Eastern Clinic
Hampton Oaks Orthopedic Clinic
The Habilitative Group
The Urology Clinic
Tri-Area Health Clinic
Walla Walla Clinic, Inc. 

Dental Care 

Benifiel Dentistry
Dani Dental Studio
Dental Profile
EWU Dental Hygiene
Hawaii Dental
Hudec Dental Associates
JK Orthodontics
Logan Dental Care
Miller's Family Dentistry
Omni Dental Centre
Pediatric Dentistry
Perkins Dental
Premier Dental Management
Saturn Dental Lab
Serenity Dental
Simi Childrens Dental Group 

EMS/Ambulatory Services 

Ace Ambulance Service Inc
American Medical Response
Bay Star Ambulance Service
Bedford County 911
Brookline Ambulance Service
Carolina Medcare
Carroll County Ambulance
Charlemont Ambulance Service
City Ambulance of Eureka Inc
Creek County Ambulance
Delaware Co Emergency Services
Dothan Ambulance
DVA Ambulance
East Jordan Ambulance Service
Eastern Wyoming Ambulance Service
Finger Lakes Ambulance EMS
Levy County EMS 
Northern Onondaga Volunteer Ambulance
Pennsauken EMS
Pulaski County Ambulance
Seymour Ambulance
Springhill Community Ambulance
St Joseph Regional EMS
Superior Ambulance Services Inc
United Life Care Ambulance Services
Washington Township Ambulance
Winsted Area Ambulance Association


Albany Medical Center 
Baptist St Anthony Healthcare System
Burlington Medical Center 
Central Valley Medical Center 
Charleston Area Medical Center 
Chinese Hospital 
Cimarron Memorial Hospital 
Clinton County Medical Center 
Continental Rehab Hospital 
Cook County Hospital Surgery
Cornerstone Hospital 
Crozer Chester Medical Center 
Eastern State Hospital
Easton Hospital 
Elkview General Hospital 
Fairbanks Memorial Hospital 
Forrest General Hospital 
Fremont-Rideout Medical Center 
Gateway Regional Medical Center 
Geary Community Hospital
Harbor Hospital 
Henry Ford Wyandotte Hospital 
Holy Cross Hospital - Silver Spring
Jamaica Hospital Medical Center 
Johns Hopkins Hospital 
Kaiser Foundation Hospital 
Lutheran Hospital 
Memorial Hospitals Association
Mount St Mary's Hospital
Norton Community Hospital 
NYU Hospital Center 
Providence Hospital 
Purcell Municipal Hospital 
Saint Luke's Hospital
Scott & White Hospital 
Shands Jacksonville Medical Center 
Southern Coos Hospital & Health Center
St Cloud Hospital 
St Dominic Jackson Memorial Hospital
St Francis Hospital & Medical Center
Stony Brook University Hospital
United General Hospital
University of Utah Hospital & Clinic
W A Foote Memorial Hospital
White County Medical Center 
Women & Childrens Hospital 

Nursing Home/Assisted Living Facilities 

Anchorage Pioneers Home
Emmanual Nursing Home
Good Samaritan Nursing Home
Grace Barker Nursing Center 
Hanceville Nursing Home
Hi Acres Manor Nursing Center
Hillcrest Nursing Center 
Ideal Senior Living Center 
Longview Wellness Center 
North Country Independent Living
Regional Healthcare
Sunrise Assisted Living
United Methodist Retirement Home
Well Spring Retirement Community 

Veterinary Clinics

Anderson Animal Clinic
Animal Care Center 
Animal Emergency Center of Gwinnett
Animal Emergency Clinic
Animal Emergency of McHenry County
Arapahoe Animal Hospital 
Baytree Animal Hospital 
Blue Chip Farms
Coldwater Animal Hospital 
Eastview Veterinary Clinic
Foster Animal Hospital 
Main Street Veterinary Hospital 
Newport Center Animal Hospital 
Veterinary Specialists of Nevada
West Trenton Animal Hospital