Human Resources Software

Staff Files 8.0 is the easiest way to manage employee information including time-off accruals, training records, and performance reviews.


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Human Resource Software for Government

Our human resource software, Staff Files, is used by local, state and federal agencies, including law enforcement, emergency services, correctional facilities, and libraries.

Human Resource Software Benefits
Customer Reviews 
Case Studies
Customer List 


Human Resource Software Benefits

Our human resource software allows you to:

  • Improve data management
  • Remember important dates and deadlines
  • Manage time-off accruals
  • Track training and certifications
  • Record Warnings and accedents
  • Evaluate employee performance
  • Save time

Improve data managementImprove data management

Keep all employee information in one place with Staff Files! Collect general contact data, wage rates, benefit enrollment, time off accruals, training, performance review and information important to your business in customizable fields. All your human resource records can be stored in this virtual file cabinet with easy-to-use navigation tabs. 


Remember important dates and deadlinesRemember important dates and deadlines

Stay informed of important dates and details, such as birthdays, certification expirations, and I-9 renewals by creating repeating reminders that appear in a pop up when you open Staff Files. Automatically remind yourself of specific dates for individual employees, such as performance evaluations and training seminars.



Manage time-off accrualsManage time-off accruals

Easily track time off in the Accrual tab.  Set up and enroll employees in Auto Accrual Policies to allow auto calculations for vacation, sick, and holiday time.  Time away from work is manually deducted from the accrual totals.



Track training and certificationsTrack training and certifications

Enter type of training or certification, agency providing the training or certification, hours completed, costs incurred, and more in the Training tab.  Use the Effective and Expiration Date fields to set automated reminders for future certification renewals.



Record warnings and accidentsRecord warnings and accidents

Record warnings and accidents Keep a thorough log of disciplinary issues, on-the-job accidents, and any other workplace occurrences in the Incidents tab. Record the date, type of incident, a title (such as Verbal Warning #1), and notes detailing the situation.



Evaluate employee performanceEvaluate employee performance

Complete thorough performance evaluations by scoring employees on the evaluation categories you select or define and add comments for each category.  The total score and average are automatically calculated after entering each category score.



Save time with HR reportsSave time

Reduce time spent digging through paper files or updating individual spreadsheets and forms by keeping all human resource records in one place!  Standard reports are only a click away and writing letters to employees is easy with our Custom Letters.






Government Customer Reviews

“Staff Files provides one location for data storage on all employee information. This makes it easy to track employees and most importantly, it makes it easy to put together information for evaluations. “
Brian Jarvis | Town of Chester Police, Chester, NY

“Staff Files is the quickest and easiest way to access personnel information. It saves time and keeps information confidential.”
Sharon Mitchell | Delhi Charter Township Fire Dept., Holt, MI

“Staff Files is an excellent program. I would definitely not want to be without it. Before Staff Files we had a paper trail. When I went through personnel files it was difficult to find wages, hire dates and personal information. Now I have employee information immediately available. I use Staff Files for reminders of wage increases, compensation, hire dates, and general contact information. Employees even come to me when they need to know their spouse or children’s social security numbers or birth dates because I keep them in Staff Files!”
Valerie Monson | City of Forest City, Forest City, IA


Government Case Studies

County Fire Department Tracks Certifications in HR Software
Huntsville, AL - Madison County Fire Dispatch keeps track of deadlines and certification expirations with Staff Files.

Middleton Fire Department Benefits From Faster HR Reporting and Increased Communication
Middleton, MA - Middleton Fire Department benefits from faster HR reporting and increased communication.


Government Customer List

Police/Sheriff’s Departments 

Arab Police Department
Bazetta Township Police Department
Big Stone Gap Police
Butler County Sheriffs Department
Byron Police Department
Chester Police
Choctaw Police Department
Clear Power Plant
Copley Police Department
Davison Township Police Department
Eastpointe Police Department
Elk River Police
Falmouth Police Department
Fishers Police Department
Geneva Police Department
Hancock County Sheriffs Office
Iola Police Department
Jamesburg Police Department
Kalkaska County Sheriff's Office
Knox County Sheriffs Department
Lake County Sheriffs Department
Levy Co Sheriff's Office
Lewes Police Department
Livermore Falls Police Department
Medina Township Police
Minster Police Department
Montevideo Police Department
Montoursville Police Department
Morgan Hill Police Department
Murphy Police Department
Newton Police Department
North Versailles Township Police Department
Northfield Police Department
Ontario Police Department
Pickaway County Sheriffs Office
Shoshone County Sheriffs Department
Shrewsbury Police Department
Strongsville Police Department
Tonawanda Police Department
Utica Police Department
Whitehall Township Police Department
Wilmore Police Department
Winchester Police Department
Woodstock Police Department

EMS and Fire Departments 

Alum Creek Volunteer Fire Department
Blair County Communication 911
Bountiful City Fire Department
Burbank Fire Department
Carbon Cty 911 Communication
Cherry Hill Fire Department District 13
Columbia Township Fire Department
Coral Springs Fire Department
Dickinson County Emergency Communication Center 
Florham Park Fire Department
Franklin County EMS 

Friendship Ambulance
James City 911 Central Dispatch
Madison County Fire Dispatch
Muskegon Central Dispatch 911
Ohio County 911 Communications
Orange Fire Department
Southwest Central 911
Spring Fire Department
Viroqua Fire Department 

Jails and Correctional Facilities 

Correctional Systems, Inc. 
FCI Beckley - Federal Bureau of Prisons
Federal Bureau of Prisons
Federal Correctional Institution
Federal Detention Center 
Federal Prison Camp
Herkimer County Jail
Pierce County Corrections
San Joaquin County Sheriff
U.S. Penitentiary - Cannan
US Probation Office 

Local and State Agencies 

Northwest Central Dispatch Systems
Brookings County 
City of Calumet City
The Larimer County Public Trustee
Chambers County 
City of Fridley
City of New Bedford
Marion County Road Department
Montezuma County Department of Social Service 

Federal Agencies 

Department of Homeland Security
Federal Protective Service
Immigration & Nat Services
Texas National Guard
US Space & Rocket Center 


Bloomfield Township Public Library
Chickasaw Regional Library
Farmington Public Library
Forsyth County Public Library
Garfield County Public Library
Los Angeles Public Library
Margate Public Library
Mt Prospect Public Library
Ocean City Free Public Library
Otsego County Library
Rhinelander District Library
Millicent Library
Topeka & Shawnee County Public Library